PURPOSE This document sets out the directions across the Trust for the reporting and management of Data Security & Protection breaches / incidents. Our advice for clinicians on the coronavirus is here. Personal data must be accurate and kept up to date, and every reasonable step will be taken to ensure any personal data that is inaccurate is erased or rectified without delay. The practice needs to collect personal information about people with whom it deals in order to carry out its business and provide its services. In addition, we may occasionally be required to collect and use certain types of such personal information to comply with the requirements of the law. Article 5 of the GDPR requires that personal data shall be: processed lawfully, fairly and in a transparent manner in relation to individuals; Further detail applicable to NHS Trusts, CCGs, CSUs and Arm’s Length Bodies: To ensure high data security standards are in place for the organisations which process the highest risk information in the health and care system, the standards for the above organisations have been raised to match those required by Government departments. I'm OK with analytics cookies. The lawful and proper treatment of personal information by the practice is extremely important to the success of our business and in order to maintain the confidence of our service users and employees. Governance & Data Protection (IG & DP) Department co-ordinate and maintain Data Security Breaches / Incident Reporting via the Ulysses system. Data Protection policy 7 6.2 Applicable data 6.2.1 For the purpose of this policy, personal data refers to information that relates to an identifiable, living individual, including information such as an online identifier, or an IP address. Keeping your personal information secure. 2. Collect and process appropriate information, and only in accordance with the purposes for which it is to be used by the practice to meet its service needs or legal requirements. Where possible, controllers are required to fulfil these purposes with data which does not permit, or no longer permits, the identification of data subjects; if anonymisation is not possible, pseudonymisation should be used, unless this would also prejudice the purpose of the research or statistical process. Ensure confidentiality clauses are included in all contracts of employment. Take steps to ensure that individual patient information is not deliberately or accidentally released or (by default) made available or accessible to a third party without the patient’s consent, unless otherwise legally compliant. Phone Tel 01737 360202. The trust must keep a record of the qualified person’s opinion and the submission made to obtain that opinion. 1 Troy Close 4.2 Data Security and Protection Toolkit 4.2.1 On an annual basis, the CCG will measure its performance against the National Data Guardian’s 10 data security standards using the NHS Digital Data Security and Protection Toolkit, which is an online self-assessment tool. You have a right to see your records if you wish. By Anonymous. We also adhere to the NHS Digital Data Security and Protection Toolkit. Data Security and Protection Policy. What health and care organisations must do to look after information properly, covering confidentiality, information security management … As per NHS' new data security requirements, healthcare organisations must remove, replace, or mitigate risks from unsupported systems by April next year. 1 Troy Close Doctors and staff in the practice have access to your medical records to enable them to do their jobs. Version Number: 2.0 Issue/approval date: 25-06-18 ... Data Security and Protectiongoverns how the NHS handles information about patients, staff, contractors and the healthcare provided, with particular consideration of personal and All organisations that have access to NHS patient data and systems must use the data security and protection toolkit (DSPT) to measure and report on their performance. The Data Protection Act 1998 (DPA) requires a clear direction on policy for security of information within the practice. Let us know your preference. Data Protection Policy . Document outlining action expected from health and care organisations in 2017 to 2018, … Data protection principles The Practice is committed to processing data in accordance with its responsibilities under the Data Protection Act and General Data Protection Regulations (GDPR). As an arm’s length body (ALB) to the Department of Health and Social Care and wider HM Government, we are bound to follow the HMG Security Policy Framework to make sure our customers' data is handled and stored securely. No matter how it is collected, recorded and used (e.g. age, sexual orientation and religion etc., is not released without the written consent of the staff member. Everyone working for the NHS is required to comply with the General Data Protection Regulations, the Data Protection Act 2018, the Human Rights Act 1998 and the Common Law Duty of Confidence. We use this information to improve our site. Data Security and Protection Requirements – NHS Organisations Leadership Obligation 1 People: Ensure staff are equipped to handle information respectfully and safely, according to the Caldicott Principles Data Security Standard 1 All staff ensure that personal confidential data is … Data Protection Policy. Processing shall be lawful, fair and transparent 2. Rotherham Doncaster and South Humber NHS Foundation Trust Policy for Data Security and Protection Breaches/Information Governance Incident Reporting Policy Rotherham Doncaster and South Humber NHS Foundation Trust is committed to a programme of effective risk and incident management. Understand fully the purposes for which the practice uses personal information. implementation of the Data Security and Protection strategy, this policy, the Data Security and Protection Toolkit (DSPT) improvement and work plan and other relevant policies as set out in the IMG Terms of Reference (Appendix A). 1.4 This data protection policy aims to detail how the NHSBSA meets its legal obligations and NHS requirements concerning confidentiality and information security standards. It is about any information you … Staff members clearly understand through this policy our commitment towards effective data protection, confidentiality and privacy compliance. The new Data Security and Protection Requirements comes with a number of recommendations that healthcare organisations, both public and private, need to implement by April 2018. PREFACE. The Data Security and Protection (DSP) Toolkit is a requirement for all care services operating under an NHS Contract from April 2018. NHS 24 as Data Controller complies with the Data Protection Act 1998, Human Rights Act 1998, and other relevant legislation at all times. The information we hold will include personal, sensitive and corporate information. All organisations that have access to NHS patient data and systems must use this toolkit to provide assurance that they are practising good data security and that personal information is handled … Please help to keep your record up to date by informing us of any changes to your circumstances. Ensure that all aspects of confidentiality and information security are promoted to all staff. Personal data shall be obtained/processed for specific lawful purposes, and will only be used for the purpose for which it was collected. And if you are looking for the latest travel information, and advice about the government response to the outbreak, go to the GOV.UK website. We would also like to use analytical cookies to understand how our site is used and improve user experience. Location Heathcote Tadworth Surrey KT20 5TH Map. GDPR will apply to all personal security data held by practice and explicit consent will be obtained where appropriate. Surrey If you are a member of the public looking for health advice, go to the NHS website. Version 1.5 Page 50of 50September 2019. pursuant to Section 36 ‘prejudice to effective conduct of public affairs’. The GDPR applies to both automated personal data … Comply at all times with the above Data Protection Act principles. Ensure the information is correctly input into the practice’s systems. on a computer or on paper) this personal information must be dealt with properly to ensure compliance with the Data Protection Act 2018. Data Protection Policy.doc 1.3 Penalties could be imposed upon the NHSBSA, and / or NHSBSA employees for non-compliance with relevant legislation and NHS guidance. Ensure the information is destroyed (in accordance with the provisions of the Act) when it is no longer required. Please ask reception if you would like further details and our patient information leaflet. Tadworth Let us know if this is OK. We’ll use a cookie to save your choice. Data Protection & Security Policy provides guidance in line with sector best practice that is appropriate for the trust to allow relevant departments to produce the necessary policy and guidance for their area and to ensure that the applicable and relevant data protection controls are in place in line with the Department of Health, the wider NHS and health and social care requirements We've put some small files called cookies on your device to make our site work. Remain committed to the security of patient and staff records. Personal data shall be processed in a manner that ensures appropriate security of the personal data. Include DPA issues as part of the practice general procedures for the management of risk. ; It is not just about your technology. All managers and staff (at all levels) are responsible for ensuring that they are viewing and working to the current version of this procedural document. Document. Data Security and Protection Policy . As part of delivering care to our patients and their families and carers we collect, store and use large amounts of personal data every day, such as medical records, personal records and computerised information. We’ve put some small files called cookies on your device to make our site work. Information provided to us in confidence will only be used for the purposes changes. Observe all forms of guidance, codes of practice and procedures about the collection and use of personal information. Your doctor is responsible for their accuracy and safe-keeping. Data Protection Compliance Policy *Previous known as IG02 Confidentiality & Data Protection Policy, IG15 Data Encryption Policy, IG01 IG Policy, IG16 Risk Policy, IG13 Information Security Policy, Data Protection Impact Assessment Procedure Solent NHS Trust policies can only be considered to be valid and up-to-date if viewed on the intranet. We ensure that the practice treats personal information lawfully and correctly. An appointment will be required. NHS Equality Delivery System; NHS Workforce Disability Equality Standard (WDES) ... pdf Information Governance Data Security and Protection Policy Popular. You can do this by completing our Change of Personal Details form. The protection and security of the data that we hold and use, including personal information, is paramount to us and we have developed data specific controls and protocols for any breaches involving personal information and data subject to the GDPR requirements. Ensure that there is always one person with overall responsibility for data protection. NHSGGC is the data controller of the personal data it processes for the purpose of the Data Protection Act 2018 along with the General Data Protection Regulation (GDPR) and is registered as a data controller with the Information Commissioner under Notification No Z8522787. This policy sets out best practice guidance for all staff in managing information securely, legally and ethically. It is also linked to the Data Security Centre (DSC), which improves cyber security protection for local health and care communities, and the NHS as a whole. The 6 principles are: 1. Currently this person is practice manager, should you have any questions about data protection. Evidencing compliance with the DSP Toolkit will provide evidence to the Information Commissioners Office that you are also compliant with the clinical elements of GDPR.. DSP Toolkit Guidance From Digital Social Care Data Security and Protection Toolkit Tadworth Policy and high level procedures for NHS England’s compliance with the Data Protection Act. The policy provides direction on security against unauthorised access, unlawful processing, and loss or destruction of personal information. The Data Security and Protection Toolkit is an online self-assessment tool that allows organisations to measure their performance against the National Data Guardian’s 10 data security standards. Also display the certificate of registration with the Information Commissioners office. On receipt of a request from an individual for information held about them by or on behalf of immediately notify the practice manager. Surrey Document first published: 15 December 2016 Page updated: 17 October 2019 Topic: Information governance Publication type: Policy or strategy. Data Security and Protection Policy. The Information Governance Policy establishes this role. This data is used by many people in … Analytical cookies send information to Google Analytics. Personal data shall be processed fairly and lawfully. Such people include patients, employees (present, past and prospective), suppliers and other business contacts. Data security and protection toolkit. The following is a statement of policy which will apply: The Data Protection Act 2018 (DPA) requires a clear direction on policy for security of information held within the practice and provides individuals with a right of access to a copy of information held about them. Data Security and Protection Policy The Data Protection Act 1998 (DPA) requires a clear direction on policy for security of information within the practice. Data Security and Protection Toolkit. All information about you is held securely and appropriate safeguards are in place to prevent accidental loss. He also recommends a consideration of data protection at board level, in policy changes and in new projects. In some circumstances a fee may be payable. You can read more about our cookies before you choose. CQC Key Lines of Enquiry; Data protection law; the 10 Data Security Standards. This policy provides direction on security against unauthorised access, unlawful processing, and loss or destruction of personal information. Our advice for clinicians on the coronavirus is here. Data Protection and Confidentiality Policy - Data Protection Principles The Data Protection Act (2018) defines six Data Protection Principles; which all processors of personal information must abide by. Protection Regulation and Data Protection Act 2018. Anyone with access to your record is properly trained in confidentiality issues and is governed by both a legal and contractual duty to keep your details private. Version 2.0. Personal data shall not be kept for longer than necessary. Undertake prudence in the use of, and testing of, arrangements for the backup and recovery of data in the event of an adverse event. From time to time, it may be necessary to share information with others involved in your care. Important - Please do not contact the practice to ask for a COVID-19 vaccination. Download (pdf, 521 KB) 2020 CC SESS and SS CCGs IG & Data Security and Protection Policies v4.3.pdf. This online self-assessment toolkit is only accessible to NHS organisations registered with the NHS Digital DSPT website. How could this website work better for you. NHS data security: Lessons to be learned. Data Protection and Information Governance. Maintain a system of “Significant Event Reporting” through a no-blame culture to capture and address incidents which threaten compliance. internal Codes of practice for handling information in health and care. We will use a cookie to save your choice. The Trust has a responsibility to ensure data breaches and / or information governance … ... We have been asked by NHS England to start delivering ... Find out more Dismiss Close. 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